Your White-Glove PEO

With Aspen HR, you’ll get everything you need to outperform through the power of white-glove PEO.

Scroll down to discover our implementation process, see how we’ve helped save our clients time and money, and download valuable resources.

  • Simple Payroll & Tax Processing
  • Expert HR Support
  • Fortune 500 Caliber Benefit Plans & Administration
  • Robust, Integrated 401(k)
  • Streamlined Cloud HR Software
  • Fast Responses & White Glove Experience

An Incredibly Simple Implementation Process

  • Implementation Kick Off Transition from sales and commence implementation.
  • 2-3 WEEKS BEFORE EFFECTIVE DATE Employee Onboarding & Benefits Enrollment Employees must first complete onboarding to Aspen’s iSolved People HRIS before benefits enrollment can be opened. Client and Aspen will need to agree on open and close windows for both processes.
  • AT LEAST 8 BUSINESS DAYS BEFORE CHECK DATE Client Trainings – Payroll & Admin Portal Schedule deadlines for critical administrator training on the payroll system, reporting, employee maintenance, and review mock payroll.
  • Effective Date This date generally coincides with benefits effective date and/or pay period start date.
  • A few weeks after effective date First Check Date Employees will receive direct deposit or paycheck.

Implementation Process Closing Items

To complete the implementation process with Aspen HR, there are a few closing items to take care of.

  • Confirmation of Payroll Frequency and Pay Dates
  • Completed and Signed Forms

Agreement & Bank Form
EE Import File
Ownership Details Form
401k Checklist

  • Pending WC and Census Confirmation Details
  • Confirm any Add-on Services (T&A, ATS, Expense, Perform)
  • Benefit Funding Strategies and Plan Selections

Medical, Dental, Vision, Life, Disability
Benefit Delay Period?
Multiple Benefit funding classes?
HRA, HSA?

  • During Implementation

Closure of SUTA for PEO Report States
Copies of State Rate Notices for Client Report States
Copy of current Handbook/policies
Existing reports, payroll registers

Sample Payroll Funding Schedule

Aspen HR makes payroll funding easy and convenient for you and your employees. Here is how a typical payroll cycle works with Aspen HR:

MONDAY
Payroll Processing
Payroll processing begins
TUESDAY
Payroll due for ACH

Payroll approval due no later than 12 PM (company headquarter’s time zone) for ACH.

WEDNESDAY
Money debited via ACH
Funds are going to be debited from Client’s account via ACH.
THURSDAY
Bank processing

Waiting for the bank to finish processing payroll

FRIDAY
Employees see credit

Payroll check date, employee sees the credit in their bank account

HR Portal

Additional Resources

Download valuable resources for free to share them with your team. Click on the images below to download each document.

See What’s Included with Aspen HR

2 PAGES

10 Critical Questions to Ask Your PEO

5 PAGES

isolved Add-Ons

2 PAGES

4 Things to Know Before Renewing Your Employee Benefits Plan

5 PAGES

Getting Started with a Aspen HR: How It Works & What To Expect

3 PAGES

Our Cybersecurity Defense Structure

1 PAGE

PEO for Portfolio Companies

1 PAGE

White Glove HR Solutions

1 PAGE

Summary of Aspen HR's Benefit Plans

19 PAGES

Client Success

Read about how Aspen’s high-touch HR, payroll, and benefits solutions directly benefited our clients.

dental services
PE firm acquiring a dental service organization

A private equity firm was acquiring a dental service organization as a platform for future inorganic growth. They wanted a solid HR foundation from day one…

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Fintech client was thrilled to save over $370k annually + get better coverage and support

A 30-employee VC-backed fintech company was using Gusto for payroll and benefits. As they continued to hire multistate they not only realized how uncompetitive and costly their benefits were…

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Aspen HR saved venture fund $150k+ and impressed with white-glove service

Life sciences venture fund experienced service issues with their HR provider – a large, national firm, and as a result, the fund was seeking a different HR partner.

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Aspen HR identified and corrected risk and became HR partner-of-choice

Private equity firm was under LOI and performing due diligence on a home infusion company. The private equity buyer was concerned with potential HR risk and asked Aspen to evaluate this risk as part of due diligence.

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Aspen HR saved the day and saved venture fund client close to $100k

Aspen HR saved our venture fund client $95,000 in life premium for their employees, as well as eliminated the physical and financial underwriting process for each employee.

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Aspen HR set up medical insurance and strong HR foundation in 1 week

A private equity firm was completing an asset purchase of a carve out (NewCo) from a larger, holding company. The Buyer discovered that offering an open market medical plan was expensive…

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